AI-Powered Task Management For Remote Workers

Taskade for Remote Teams

If you’re new to Taskade or want to maximize its potential for your team, you’ve come to the right place.

Taskade is flexible and can cater to your workflow effortlessly. Your setup depends on your workflow. We’ll detail two methods in this guide.

1. One Workspace for Each Department. Separate Folders for Specific Functions.
2. One Workspace for your Entire Team. Separate Folders for Each Department.
3. One Workspace for your Entire Team. Separate Folders for Each Function.
4. One Workspace for Each Team Member. 

📘 Note: These are not the only setups for Taskade—they’re the most common ones we’ve seen.

Quick Review

Before we dive in, let’s review some key terminology we use:

• Workspaces: Collection of Folders, Projects, Templates, and Users.
• Folders: Separate collection of Projects, Templates, and Users within a Workspace.
• Projects: Collaborative documents where you can organize and track tasks, notes, and other information with your team.

It’s helpful to understand Taskade’s hierarchy structure. Here’s a quick breakdown:

• Workspaces have Folders. Every workspace has a home folder by default.
• Folders contain Projects.
• Projects have Tasks.

You can think of the structure as a funnel with Workspaces capturing everything and going all the way down to tasks.

Workspaces → Folders → Projects → Tasks → Sub-Tasks

• Workspaces
  • Folders
    • Projects
      • Tasks
        • Sub-Tasks

Here’s an image of our structure:

Alright, now that that’s out of the way, let’s dive into the setups. 

Method 1: One Workspace for Each Department. Separate Folders for Specific Functions.

In this setup, you’re going to do the following:

1. Create a separate workspace for each department.
2. In each workspace, create folders for functions within that department.
3. Invite each team member into their respective workspaces and folders.
4. Create projects related to the functions of each folder.
5. Invite team members from a different department to a project if you need to collaborate with them.

Example:

Let’s say I have four departments in my team: Marketing, Human Resources, Accounting, and Engineering. I’d create a workspace for each one and create folders for each of their functions. So, Marketing gets a workspace, as does Human Resources, Accounting, and Engineering. 

So when you set it up, it’d look something like this:

1. Marketing 
   1. Home Folder (Default)
   2. Meetings
   3. Marketing Campaigns
   4. Brand Guide
   5. Designs
2. Human Resources
   1. Home Folder (Default)
   2. Performance Reviews
   3. Recruitment and Hiring
   4. Training and Development
   5. Compliance
3. Accounting
   1. Home Folder (Default)
   2. Accounts Payable
   3. Accounts Receivable
   4. Payroll
   5. Budgeting
   6. Records
4. Engineering
   1. Home Folder (Default)
   2. Meetings
   3. Sprints
   4. Documentation and Support
   5. Bug Reports
   6. Testing and Quality Assurance

Ideal For

• Medium to Large Organizations
• Specialized Teams
• Functional Organizational Structures
• Divisional Structures

When to Use This Setup

• Team members don’t collaborate with team members from other departments
• Team functions are unique to each department
• Team roles and responsibilities don’t overlap

Method 2: One Workspace for your Entire Team. Separate Folders for Each Department.

In this setup, you’ll do the following:

1. Create one workspace for your entire team.
2. Create folders for each department.
3. Invite each team member into their respective folders.
4. Create projects related to the functions of each folder.
5. Invite team members from a different department to a project if you need to collaborate with them.

Method 3: One Workspace for your Entire Team. Separate Folders for Each Function. 

1. Create one workspace for your entire team.
2. Create folders for each function.
3. Set the proper permission levels for each folder.
4. Create projects related to the functions of each folder.
5. Invite team members from a different department to a project if you need to collaborate with them.

A Suitable Fit For Remote Teams

Remote work is rapidly becoming more dominant in workspaces across the world. Many team members find that working remotely significantly increases their productivity, particularly because they have more control over their time. This type of work happens when teams do all their work over the digital space.

Hybrid workforces are also becoming more popular. This happens when some team members work onsite, while some work remotely. In cases such as these, it is imperative that all team members learn to communicate and collaborate efficiently.

Because most, if not all, of their work is done over the Internet, remote workers require tools that allow them to communicate and collaborate seamlessly. That is why a project management platform such as Taskade is a suitable fit for remote teams of all sizes.

What is Taskade?

Taskade is an online productivity and collaboration tool that helps remote teams and individuals work smarter and more efficiently. This all-in-one platform can help teams stay on top of projects of all sizes, as well as delegate tasks to team members. It is simple and intuitive, and you can keep all your projects on one platform for easier accessibility.https://www.youtube.com/embed/H2fJ-H83K04

With Taskade, you and your team can sync your files and information, track progress for a project, hold meetings, and provide feedback. It reduces the risk of miscommunication and missed deadlines, since you can keep track of task statuses at any given time. 

Powered by an easily navigable dashboard, you and your team can find all your work in one place without needing to toggle between different apps.

How Can Taskade Help With Remote Work?

The biggest challenge remote workers face is seamless collaboration with team members. With lack of face to face communication, teams can have a difficult time discussing their thoughts and ideas. It can also be tricky giving and receiving feedback in a timely manner, which slows down progress.

That is why Taskade is rich with collaborative features that allow teams to work as if they were working face to face. Here are some of the ways Taskade empowers remote work: 

Real-Time Collaboration Through Chat and Video Call

Taskade reduces the digital barrier by allowing team members to communicate instantly. All team members can access Taskade’s fully-free chat and video call function at any time. This means you can set meetings with your team to ensure everyone is on the same page, literally.

Task Assignment and Management on an All-In-One Platform

Delegating tasks is straightforward and easy on Taskade’s dashboard. Tasks can be listed down in a hierarchical order, allowing team members to see which tasks require the most priority. You can also assign tasks to specific team members, prompting them with notifications to complete their tasks.https://www.youtube.com/embed/NwXIznuiEXo

You can also access ready-made templates designed specifically for Remote Work teams. This shortens the preparation time and allows you and your team to get straight to work.

Due Date Setting for Important Tasks

Due dates ensure that all tasks are done in a timely manner. By following due dates, you and your team get to ensure that the project is progressing smoothly. Taskade allows you to add due date reminders to tasks and assign them to corresponding team members. With this, you can ensure that no work gets missed out on.

Easy Accessibility of Workspaces from Anywhere in the World

Taskade can be accessed using any digital device. This means you can work from home, from the office, or on the go. All your files are stored digitally, and all team members can access them from their own devices. This prevents the need for back and forth, and it makes the workflow much smoother and easier.