Taskade vs Todoist

	Paid	Free
Taskade AI
AI Generator	Not available	Generate workflows, projects, mind maps, flowcharts, and more
AI Assistant	Quick Add feature for task input using natural language	Your own AI assistant at the tip of your fngers with /assistant
AI Chat	Not available	AI Chat can interact with your projects and uploaded documents
Custom AI Agents	Not available	Put your own AI workforce to work autonomously in the background
AI Automation	Task automation with integrations through IFTTT and Zapier	Customizable IFTT automation and functionality inside your workspaces
AI Converters	Not available	Use AI to convert files between different file types
Design Freedom
The Visual Playground	Develop customizable templates	Develop customizable templates
Own Your Workspace	Customizability is restricted to checklists	Fully customizable workspace and progress tracking
Consistency Is Simplicity	Data is flexible but offers limited views	Adaptable data visualization
Collaboration
Let’s Talk	Comment support	Comment syncing, chat support, live video call support
Going Live	Periodic syncing	Real-time syncing
The Right Tool For The Right Job	An checklist tool for simple collaboration	Remote first design tailored for virtual collaboration
Progress Tracking
Get Back On Track	Completion history tracking	Completion history tracking
The Big Picture	Simple overall view of tasks, allows tracking of sub-tasks	Bird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It Clean	Tasks have a separate window for sub-tasks	Tasks can be folded and colour-coded
Passing On Your Legacy	Simple	Simple and intuitive
Launch Speed
Getting Up To Speed	Intuitive features, easy to pick up	Intuitive UI, quick onboarding process
Quick On Your Feet	Performance is sluggish, long load times	Lightweight, Short load times

What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real time.

Taskade is the best free Todoist alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. 

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

Get started instantly for free today.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

• Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
  • List View. This is the default view on Taskade. Create new lists on Taskade.
  • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  • Action View. Work in table view and stay organized with your task due dates, and more.
  • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
• Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
• Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
• Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
• 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
• Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
• Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
• Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
• Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
• User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
• Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
• Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
• Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
• Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
• Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
• Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
• Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
• Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
• Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
• Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
• Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the full list of Taskade’s features and learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What Is Todoist?

Todoist is a task management software that was developed by its parent company, Doist. Amir Salihefendic is the founder of Doist, and he developed Todoist in 2007. The main aim of developing Todoist was to help people stay on top of their tasks by organizing them via a simple task management system.

Todoist has been entirely self-funded. Salihefendic has consistently turned down external financing and buyout offers to maintain autonomy over the company’s direction. In a blog post, he expressed a desire to focus on building a robust tool to assist individuals without the constraints of an exit strategy.

Since its launch in 2007, Todoist has seen steady growth. The software had around 2 million users in 2014, and over 5 million users as of today.

The software is lightweight with simple features to make it intuitive and fast. In Todoist, you can create tasks which are then housed under projects, or in an inbox. You can create sub-projects within projects and break up big tasks into smaller sub-tasks to help organize your work.

Features of Todoist

Todoist is a simple task management software that allows you to stay on top of your day by organizing your work with the help of a to-do list. Todoist is lightweight and only has features that are geared to help you make better to-do lists.

You use Todoist by creating tasks, which are then organized in projects or your Todoist inbox. You can create multiple projects to break down your tasks into different facets such as for work and for home. If you want to take your organizational skills up a notch, you can create sections within your projects to organize your tasks in groups.

When adding tasks, you can set due dates and assign them to folders without having to manually click them by using commands. Tasks can be color-coded based on priority and recurring tasks can also be automated to help you save time.

Todoist helps you visualize your tasks by offering a Kanban board view that you can toggle to. However, this is the only alternative view that Todoist offers. Taskade on the other hand offers 5 different views for you to visualize your to-do lists and projects.

There are plenty of external apps that Todoist can integrate with. One of the uses of this is to integrate with a third-party email app so that you can reply to your emails via Todoist and check it off your to-do list at the same time.

As a simple to-do list, Todoist keeps it simple and doesn’t overwhelm you with a lot of features. It is also available on every major platform so that you can update your to-do lists wherever you are.

What Is Todoist Good For?

Todoist is good for anyone who’s looking for a simple task management application to organize simple tasks and projects. If you’re new to task management software, Todoist is not loaded with a ton of features, making it simple to use with minimal onboarding required.

This means that the software can be used by students, freelancers, or anyone who needs a tool to manage simple tasks. If you want more convenience, Todoist also has templates available to help you get started on your tasks and projects.

However, if you require a tool that provides more solutions, Taskade is the best free alternative to Todoist because it is both simple to use and robust. 

What Are Some Limitations of Todoist?

Although Todoist is good as a simple task manager, its simple build means that it is not recommended for in-depth tasks or complicated projects that require more collaboration and planning.

Even though you can assign tasks on Todoist, a more complicated project would require more features such as real-time communication via chat or video to help the team align on tasks. 

Todoist also lacks a time management feature to help you track the amount of time you spend on your tasks. This means that although you can use it as a to-do list, you will need another app if you’re keen on tracking how much time you spend per task.

This is important especially if you want to use a productivity method such as the Flowtime Technique to help you be more productive throughout the day.

Todoist is great as a simple task manager. However, the truth is that it lacks features that are almost essential for a modern-day productivity tool. For example, as a productivity software, Taskade allows you to take notes, create to-do lists, and even manage complex projects with its wide range of useful features.

It’s always handy to have features at your fingertips to help you tackle any sort of task, simple or complex.

Todoist Pricing

Todoist offers its software in three different tiers which is the Free Plan, Pro Plan, and Business Plan. Additionally, nonprofit organizations qualify for discounts on Todoist plans.

Todoist Free Plan

The Free Plan is for you if you’re a beginner when it comes to task management. It comes with a limit of 5 projects, a 5MB file upload limit, and up to 5 collaborators on your project. The Free Plan will also keep your activity history up to a week.

There are a few features missing from the Free Plan, but it should suffice if you’re using Todoist for simple tasks such as a personal to-do list.

Todoist Pro Plan

If you’re looking to use Todoist to organize heavier projects, the Pro Plan will unlock more features to help with your productivity. You will get access to templates, reports on your productivity, and an activity log to view the activities on your account.

The Pro Plan also allows you up to 300 projects and collaboration with up to 25 people per project.

The Todoist Pro Plan starts at $3 per month for each user.

Todoist Business Plan

If you intend to use Todoist for your Business, the Business Plan allows each user to have up to 500 projects with 300 active tasks per project. It also opens up collaboration of up to 50 people per project.

Your team will also have access to a shared team inbox plus the ability to set access levels within the team

Todoist’s Business Plan starts at $5 per month for each user.

However, if you’re looking for a tool to provide your team with a holistic solution to project and task management, Taskade offers a more robust feature for the same price, making it a better alternative to Todoist.

Taskade vs Todoist

When considering productivity solutions, both Taskade and Todoist are prominent contenders, each boasting distinctive advantages. Todoist is particularly adept in streamlined task organization, providing a clutter-free platform ideal for personal productivity. Its minimalist list-style interface coupled with efficient task-sorting mechanisms makes it highly attractive for users desiring an uncomplicated, yet effective task management tool.

Conversely, Taskade revolutionizes the concept of productivity with a broader perspective. It transcends the traditional role of a task manager, evolving into a multifaceted platform that encompasses collaboration, project handling, and note-taking.

The incorporation of AI-driven features like AI Agents and AI Chat in Taskade offers innovative ways to automate and optimize task processes, distinguishing it from Todoist. Furthermore, Taskade’s capabilities for real-time teamwork, inclusive of built-in messaging and video conferencing, render it an exceptional choice for teams in search of an all-encompassing, interactive work environment.

The decision between Taskade and Todoist ultimately hinges on the specific requirements and preferences of the user. For users necessitating a more versatile, collaborative platform equipped with advanced AI functionalities, Taskade presents itself as the preferable alternative, delivering a more comprehensive and innovative solution in the realm of productivity.