Why teams pair task management with an AI workspace
Todoist is a clean, focused personal task manager — and it does that one job well. Taskade starts from the same place (a great task list) and adds the missing layers: AI agents that take action, automations that run across 100+ integrations, and Genesis, which turns a prompt into a deployed app.
The shift: From "I have a task list" to "I have a workspace that thinks and executes."
What is Taskade?
Taskade is the AI workspace founded by John Xie, Dionis Loire, and Stan Chang in 2017 (Y Combinator-backed). It combines real-time collaboration, AI agents, durable automations, and an app builder in one platform. Tasks are not the ceiling — they are the input that AI agents and Genesis Apps reason over.
Get started with the Free Forever plan today.
What is Todoist?
Todoist is a task management app developed by Doist, founded by Amir Salihefendić in 2007. It is well-loved for natural-language task entry, keyboard-first design, and clean cross-platform sync. It is intentionally minimal — no real-time multi-user editing, no agents, no app builder.
Todoist at a glance: 35M+ users worldwide. Bootstrapped, remote-first team. Strong personal productivity reputation. Limited team and AI surface.
The Workspace DNA advantage
Taskade is built on Workspace DNA — a self-reinforcing loop that turns task lists into living workflows.
- Memory (Projects) — Tasks, files, docs, and structured data become the substrate every agent reasons over. The longer you work, the smarter your workspace gets.
- Intelligence (AI Agents) — Agents v2 with 22+ built-in tools, persistent memory, and custom tools you define. Agents can be embedded inside Genesis Apps for teammates and customers alike.
- Execution (Automations) — Durable workflow runs across 100+ bidirectional integrations. Triggers pull events in (Slack, Gmail, Sheets, Calendly, webhooks). Actions push data out (Stripe, Shopify, Notion, Salesforce, GitHub).
Todoist gives you a sharp task list. Taskade runs the loop where the task list itself becomes the input that AI builds, automates, and executes against. Read the Workspace DNA explainer for the full architecture.
Why teams choose Taskade
Real-time collaboration with chat and video built in
Taskade is workspace-native. Multiple people edit the same project simultaneously with live cursors. Chat and video meetings sit inside every project, so the conversation lives next to the work — not in a separate Slack channel and Zoom tab.
AI agents that act on tasks
AI Agents v2 ship as first-class teammates with 22+ built-in tools (web search, file analysis, image generation, code execution, project management, and more), persistent memory, custom tools, and the option to embed publicly. Todoist has no agent layer — its AI is limited to assistant suggestions.
100+ bidirectional integrations
Taskade connects to Slack, Gmail, Stripe, HubSpot, Salesforce, Notion, Shopify, Google Sheets, GitHub, Calendly, and 90+ others. Triggers pull external events in. Actions push data out. All on a production-grade durable runtime — runs retry on failure with no silent drops.
Genesis turns prompts into deployed apps
Describe a customer support portal, an ops dashboard, an intake form, or a CRM and Genesis returns a deployed application with custom domains, password protection, OIDC/SSO, and the option to publish to the Community Gallery. Browse Community Apps to clone real examples.
Flat-rate pricing scales without per-seat math
Taskade Pro is $16 per month annual for up to 10 seats. Business is $40 per month for unlimited seats. Todoist Business runs $6+ per user per month, which adds up fast as a team grows.
Pricing comparison
| Plan | Taskade | Todoist |
|---|---|---|
| Free | Free Forever, unlimited projects, AI credits | 5 active projects |
| Entry paid | Starter $6/mo annual (3 seats) | Pro $4-5/user/mo annual |
| Team | Pro $16/mo annual (10 seats) | Business $6+/user/mo annual |
| Larger teams | Business $40/mo unlimited seats | Per-user only |
| Max | $200/mo, max AI generation | Not applicable |
| Enterprise | $400/mo, custom SLA | Custom |
When to choose each
Choose Todoist if:
- You want a focused personal task manager with the cleanest natural-language entry on the market.
- You do not need AI agents, an app builder, or deep workflow automation.
- Your work fits inside the Todoist project + section + task model.
Choose Taskade if:
- You want AI agents that act on your tasks, not just remind you about them.
- You need 7 project views, real-time multiplayer, and built-in chat and video.
- You need 100+ bidirectional integrations and durable workflow automations.
- You want to ship internal tools, dashboards, portals, and customer-facing apps with Genesis.
- You prefer flat-rate pricing as the team grows.
Use both if: Keep Todoist for quick personal capture; use Taskade as the team workspace where agents and automations execute against the work.
Explore Taskade
- AI App Builder — Build complete apps from one prompt
- AI Agent Platform — Digital teammates with 22+ tools
- Workflow Automation — Durable workflows across 100+ integrations
- AI Knowledge Base — Train agents on your data
- Vibe Coding — Natural-language app creation
Build without code
- AI App Generator — Full apps from prompts
- AI Dashboard Generator — Business dashboards
- AI Form Generator — Smart intake forms
- Browse Community Apps — Clone and customize
Related reading
- Build Without Permission — Our manifesto
- How Workspace DNA Works — The architecture
- Origin of Living Software — Where apps are headed
- Agentic Workflows That Replace Busywork
- Vibe Coding for Non-Developers